Terms of Service

Last updated: 7 November 2026

These terms apply when you use the Safe Staff bot or this website. By adding the bot to a server, using its commands, or logging in to the dashboard, you agree to them. If you don't agree, please don't use Safe Staff. Questions: the support server.

The service

Safe Staff helps Discord servers run staff teams: profiles, active hours, leave, tasks, departments, applications, strikes and reports. It is free to use. Features may change, and we may stop offering the service at any time.

Who can use it

You must follow Discord's Terms of Service and Community Guidelines, including the minimum age.

If you add the bot to a server

• You are responsible for how the bot is used in your server.
• Tell your staff team that Safe Staff records their active time, leave, tasks and staff records, and point them to the Privacy Policy.
• Only use the data for running your staff team, and follow the privacy laws that apply to you.

Acceptable use

Don't use Safe Staff to:

• harass, threaten or discriminate against anyone, including in notes, strikes or task text;
• break the law or Discord's rules;
• overload, attack, reverse engineer or get around the limits of the bot or website;
• collect data about people who aren't part of your staff team or applying to it.

We may block servers or users who break these terms.

Your content

You keep ownership of what you write (task text, notes, applications, reviews). You let us store and show it as needed to run the service. You can delete it as described in the Privacy Policy.

No guarantees

Safe Staff is provided "as is". We try to keep it running and accurate, but we can't promise it will always be available, bug-free, or that active-hour counts are exact. Don't rely on it as the only record for important decisions about people. Keep your own judgement in the loop.

Limitation of liability

As far as the law allows, we are not liable for indirect or consequential losses, lost data, or decisions made based on the bot's information. Nothing in these terms limits rights you have under consumer law that can't be limited.

Ending

You can stop using Safe Staff at any time by removing the bot from your server. The owner gets a warning DM, and its data is deleted 3 days later unless the bot is added back, or straight away if the owner deletes it on the dashboard. If it was the last server in its space, the space is deleted too, unless another server is moved into it first.

Changes

We may update these terms. The date at the top shows the latest version. If you keep using Safe Staff after a change, the new terms apply.